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To save all vital data, it is a good idea to export Office 365 mailbox data to several file formats, such as PST. Because Microsoft Office 365 features allow for access to email messages at any time and from any location without the need for email infrastructure. In addition to primary storage, it offers an unlimited amount of archive email. Additionally, if a user export Office 365 Data in PST format, MS Outlook 2016 or 2013 can simply access it. Additionally to all of this, downloaded data can be read and searched from anywhere. Therefore, we have examined the best method to backup Office 365 mailbox data in order to take advantage of so many archiving options.
It is advisable to choose a professional option, i.e. moving an Outlook Web App user account, in order to address all the issues that a user can run into while using a manual method. The ideal method for backing up Office 365 data may be the Advik Office 365 Backup Tool. It is a powerful tool made to download Office 365 mailbox data in PST and EML file formats.
How to use the Office 365 Backup Tool to export your O365 mailbox to a PST file
Follow the instructions below to use the Office 365 backup tool to save Exchange 365 data in PST or EML format:
Open the Office 365 Backup Tool after downloading and installing it locally.
Then, select Office 365 Backup to download the contents of your Outlook Web Access mailbox to your computer.
Following that, you must decide which Mailbox items you want to export from Office 365 to a PST account.
Select the location of the exported mailbox data items on your local machine by clicking the Browse option, then click OK to continue.
Click on the Export button after selecting the destination location. Select the file format in which you want to save the data from your Outlook 365 mailbox. I've chosen PST as the backup file format here, and I'm also using a date-based filter. Click Start now to launch the backup procedure.
A current progress status is now shown along with the Office 365 User ID, Folder Path, and Backup Status.
Upon successful completion of the process, a notice will appear. All you have to do is press the OK button.
Visit the backup process's chosen location and view the backup (.pst) file to confirm.
The Office 365 Backup Tool can assist users find a solution to the conundrum of "how to backup office 365 emails" so they can use their data in the event of a data loss. Additionally, the utility guarantees data integrity and imposes no file size restrictions. Additionally, it enables users to migrate several user accounts simultaneously. A user can export only certain data items in EML or PST file formats if they so choose.
The first method is to use the eDiscovery Export Tool to export Office 365 to PST.
In order to manually export Office 365 Exchange Mailboxes, a user can use the eDiscovery Export tool and their configured account to move the Outlook 365 mailboxes of an In-Place eDiscovery search to a PST file format. Now, follow the instructions below to achieve the same:
You must have authorization to utilise eDiscovery Export Tool before you can start using it. So, to issue permissions, adhere to the guidelines below:
You must first log in to the Office 365 account using Administrative Credentials to start the process of exporting Office 365 Mailbox to PST File.
Afterward, select Exchange.
Go to Permissions >> Admin roles >> Discovery Management after that.
After that, select the Mailbox Import Export role by clicking the "+" icon. You can then choose to become a member and save the settings by selecting the Save option.
A user must follow the steps of instruction indicated below after obtaining all necessary rights and permissions to use the In-Place eDiscovery search tool:
Then, visit the Exchange Admin Center or (EAC).
Click on Compliance management in the left pane after that.
Next, select the In-Place eDiscovery & Hold button.
Next, pick the items or mailboxes you want to relocate and the eDiscovery search from the list view.
Finally, select the option to export Office 365 to PST format by clicking on Export to a PST file.
Following are the procedures you must do in the eDiscovery PST Export Tool window:
In order to download the PST file to a certain location, first select the Browse button.
Check the box to enable deduplication afterward to remove duplicate messages from the resulting PST file.
The Include unsearchable items check box can be used to find emails or items that Exchange Search has not yet indexed, such as messages and attachments. The objects that cannot be searched, however, are exported to a new PST file.
To export the necessary search results to PST file format, select Start at this time.
The entire export/archive process status report is shown on the screen as the process starts.
Using an eDiscovery tool may be the best option.
The ideal way to back up Office 365 is by using an eDiscovery tool, however, occasionally this method leaves users without access to all of the data related to emails, contacts, notes, and Outlook files.
Another excellent method for exporting Office 365 is to set up your Office 365 account in Microsoft Outlook 2016. When you do this, a new PST file is generated immediately. Now, follow the steps below to set up your Office 365 account in Microsoft Outlook and export your Office 365 mailboxes to PST files:
Start by launching MS Outlook 2016 on your local computer.
then select File >> Add Account from the menu.
Next, type your email address and press Connect. Enter your email address, name, and password if your screen is different, and then click Next to proceed.
Enter the password here, then click OK.
Finally, click Finish to archive your Exchange Online mailbox, and then your Office 365 account will be successfully configured in Microsoft Outlook 2016.
Now, visit the default location, which is, to confirm PST file.
You may quickly view the PST file containing the whole contents of the Office 365 Mailbox from here.
Users can move messages from Office mailboxes using either way to export Office365 to PST, however occasionally these antiquated methods fail to export O65 mailbox data for backup. Following are some of the causes.
How Come Manual Fails?
The following are all instances where manually archiving an Exchange Online mailbox can occasionally fail:
Emails, contacts, and calendars from Office 365 cannot be manually exported to PST files by a user.
Both manual processes are very drawn-out, time-consuming, and do not guarantee the accuracy of the data.
As we can see, every user must make a backup of their Office 365 mailbox data because nobody wants to lose it. As a result, it may be challenging to export Office 365 to PST Mailboxes on a regular basis. It is crucial to
The Office 365 Backup Tool can assist users find a solution to the conundrum of "how to backup office 365 emails" so they can use their data in the event of a data loss. Additionally, the utility guarantees data integrity and imposes no file size restrictions. Additionally, it enables users to migrate several user accounts simultaneously. A user can export only certain data items in EML or PST file formats if they so choose.
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